Getting Organized in Office

When you start up, there are not many papers in your office. But once you are settled, there are different papers that keep coming in. There are visiting cards, brochures, payment advice, duplicate delivery challan, request letters, introductory letters, magazines, etc.  If all these documents remain unorganized at your workplace, chances are that you yourself might be unorganized. As a thumb rule, the more organized you are, better the efficiency. This is because, you give subtle messages to your mind that you should be organized. The craze for getting organized might help you to sort out things either by giving some time in day or in week or doing it as it comes in.

For making your task simpler, you need to make up different categories. Like - Yearwise, monthwise, document wise, purchase, sale, transport copies, magazines, papers, etc. Once you have organized the category, it will be much more easier for you. Whenever something comes, you can just put it in that file. Have different files, or compartments or drawers for these things and let the things go into that very file, compartment, etc. This way you will save a lot of time in organizing the documents as well as retrieving them. You can use different colors, different markers, etc. At one place (at our customers place), I also saw one good thing. They have series of documents and for each series there are different box files. The total documents are like 7-8 box files. They are kept vertically besides each other, so horizontally a size of about A3 or A4 sheet is covered depending on number of box files. They could have simply kept numbers like 1, 2, 3,... posted on them. Instead, pictures speak louder. So they have this big picture of a car or a horse or house which is cut into 6-8 pieces and pasted on these box files. When you look at the cup-board, you will see one big picture and numbers posted above them.